Now 5 days a week! After school programs are moving to 5 days a week under the New Haven Afterschool Initiative.
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Site Supervisor Resources
Everything you need in one place to successfully manage your program site
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Weekly Update & Reminders
(2/4/26)
📋 Tax Paperwork Reminder for Site Supervisors & Interns
1099 and W2 tax paperwork is mailed to your address on file in your QuickBooks Workforce account. If you turned off the paper mailing option and enrolled in digital, you can check your email or log directly in your contractor or employee profile using the QuickBooks Workforce app (phone or tablet) or website (desktop, laptop or tablet).
(2/1/26)
🎉 Welcome back for the start of the Spring semester!
Please review your rosters for new students and ensure all students are added to the attendance tab. The internal NHC team will add February dates on or before Tuesday afternoon.
🏆 Special Events
Winter Classic Soccer Tournament: Feb 3, 5, 6
NBA Math Hoops Tournament: Feb 17
March Madness Basketball Tournament: Mar 28
📋 Daily Program Structure
Students should receive 60 minutes of math and 60 minutes of athletic enrichment each program day.
Assessment and celebration days might look different, but programming should be consistent on all other days.
The sports supervisor is responsible for supervised transitions and has the option to do soccer, basketball, or other organized, supervised practices during non-soccer season months.
Annual Assessment Calendar
📋 Printing Responsibility
Site supervisors are responsible for printing new packets.
Need extra paper? Text the help desk at 203-208-9249 to have extra reams sent to your school.
Need copies made? Work with Bob, Joan, or Wanda to have copies made at the Wilbur Cross copy center (downtown copy center is now closed).
Should See
- •Clear expectations for professionalism and conduct
- ○ Tutors are following school and program policies
- ○ Protecting student privacy and confidentiality
- •Safety
- ○ Procedures and protocols in place
- ○ Contacting DCF if necessary
- •Schedules
- ○ Assigning tutors appropriately
- •Monitoring attendance
- •Observations
- ○ Circulating; taking notes
- ▪ What is working/not working
- ▪ Is tutoring consistent
- ○ Giving constructive/specific feedback
- ▪ What are tutors and students doing?
- ▪ Is the curriculum being followed?
- ▪ What strategies are being implemented?
- •Reviewing data and Monitoring student progress
- ○ Notes
- ○ Gizmos
- •Providing tutors with:
- ○ Training
- ○ Coaching
- ○ Professional Development
- ○ Guidance
- ○ Problem-solving
- •Helping tutors improve management and communication skills
- •Matching tutors with student learning needs
- •MODELING
- •Communicating with families
- •Acting as a liaison between tutors, teachers and administrators
- •Handling behaviors and outcomes with documentation and follow-up
- •Addressing concerns from students, parents, or tutors
- •Communicating with supervisor if/when applicable
Should NOT See
- •Cellphones
- •Sitting in an office/behind closed doors
- •Unsafe environments
- ○ Students opening outside doors
- ○ Loud unstructured routines/procedures
- •Discussing substitutors behavior publicly
- •Allowing unprepared or untrained tutors to work with students
- •Assigning tutors unrelated tasks
Should See
- •Prompt arrival
- •Professional behavior
- •Dressed appropriately
- ○ Following NHPS guidelines
- •Having appropriate conversation
- •Prepared with materials
- •Positive and patient attitude
- ○ Using respectful language
- ○ Explaining concepts clearly
- •Redirecting off-task behaviors calmly
- •Asking supervisor for guidance
- ○ I am having trouble with this student, can you help me?
- ○ Do you know another way to teach this?
- •Providing feedback
- ○ Giving praise: "Good job!"
- ○ Stickers, stars on paper, etc.
- •Creating a safe inclusive environment
- •Bringing concerns to supervisor immediately and privately
- •Documentation
- ○ Notes
- ○ Pictures
- •Maintaining appropriate tutor-student boundaries
- •Following safety policies
Should NOT See
- •Late arrival
- •Cell phones
- •Earbuds
- •Sitting talking with other tutors
- •Inappropriate behavior
- ○ Headgear
- ○ Midriff
- •Speaking negatively to or about a student
- •Inappropriate clothing
- •Giving answers
- •Ignoring students
- •Failing to follow program expectations
- •Sharing personal or student information
- •Posting pictures or student information on social media
- •Ignoring supervisor feedback
Wanda Faison
Manager of Community Programs
wanda@newhavencounts.orgCall, text, email, or message in Connecteam for week-to-week program support with students, staff, tutors, parents, cafeteria staff, and other operations. Wanda has expertise in running organized, resourceful after school programs with New Haven students and families.
NHC Help Desk
Text 203-208-9249For any questions related to contracts, payroll, Connecteam access, safety concerns, or access to NHC resources. The Help Desk will handle directly or triage to a specific staff member, if necessary.
Bob Durand
Lead Math Coach
robert@newhavencounts.orgCall, text, email, or message in Connecteam for program support with math curriculum, math training, math materials, and math assessments. Bob has expertise in the K-8 math curriculum and national math standard from his time as a math teacher, math coach, math supervisor, and school administrator.
Joan Meehan
Math Coach
joan@newhavencounts.orgCall, text, email, or message in Connecteam for program support with math curriculum, math training, math materials, and math assessments. Joan has expertise in motivating, supporting, and providing learning modifications for New Haven students from her time as a teacher and special education chair.
Dan Hicks
Director of Development
dan@newhavencounts.orgCall, text, email, or message in Connecteam for program support with additional fundraising, grant writing, parent communication or special events. Dan is in charge of the Feb 17th NBA Math Hoops competition and our first annual golf fundraiser. Dan also takes student and parent testimonials for future grants and our annual reports.
Ron Coleman
Board Chair
ron@newhavencounts.orgCall, text, email, or message in Connecteam with questions about the New Haven Tutoring Initiative, semester-to-semester program support, career opportunities, virtual tutoring, expanded partnerships, the soccer league, Winter Classic and Home Run Derby Swings for Students.