Now 5 days a week! After school programs are moving to 5 days a week under the New Haven Afterschool Initiative.
Register hereExecutive Assistant
Be the organizational backbone of New Haven Counts. Support our leadership team and help drive the mission forward through exceptional administrative excellence.
The Role
As Executive Assistant at New Haven Counts, you'll be a critical partner to our leadership team, managing complex schedules, coordinating key initiatives, and ensuring smooth operations across our programs serving 15+ schools in New Haven.
This role offers the opportunity to directly impact educational equity while developing your skills in nonprofit operations, project management, and executive support.
Key Responsibilities
- Manage complex calendars and schedules
- Coordinate meetings and events
- Prepare meeting materials and agendas
- Handle travel arrangements
- Manage phone and email communications
- Draft correspondence and reports
- Coordinate with school partners
- Maintain stakeholder relationships
- Maintain filing systems and databases
- Process invoices and expenses
- Coordinate program logistics
- Support special projects
What We're Looking For
Required Qualifications
- 2+ years of executive assistant or administrative experience
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite and Google Workspace
- Strong organizational and time management skills
- Ability to handle confidential information with discretion
Preferred Qualifications
- Experience in nonprofit or education sector
- Project management experience
- Knowledge of database management systems
- Bilingual (English/Spanish) preferred
Why Join New Haven Counts?
Make a Direct Impact
Support programs that help students achieve up to 2 years of academic growth
Professional Growth
Gain experience in nonprofit operations, education, and executive support
Comprehensive Benefits
Health insurance, retirement plan, professional development, and flexible work arrangements
Collaborative Team
Work alongside passionate educators, coaches, and community leaders
Ready to Join Our Team?
Help us continue our mission of showing students the math in everything. Your organizational skills will directly support programs that transform lives.
New Haven Counts is an equal opportunity employer committed to diversity and inclusion.